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Open Access Article Processing Charge (APC) waivers

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about

The Open Access Article Processing Charge (APC) Waiver Program at Universiti Sains Malaysia (USM) is an initiative designed to support the university's academic community in publishing high-quality research through open-access platforms. By covering APC fees for eligible publications, this program encourages greater accessibility, visibility, and impact of USM’s scholarly output.

In collaboration with publishers and funders, this program aims to reduce financial barriers to publishing in reputable open-access journals, allowing researchers to share their findings with a global audience without paywall restrictions.

The APC Waiver Program is managed by the USM Library and operates on a limited token allocation provided by the publishers and funders. It reflects USM’s ongoing commitment to promoting open science and fostering research excellence.

For more information and application details, visit:
👉 https://lib.usm.my/apc

Springer Nature

Dear USM Researchers,

As a corresponding author affiliated with Universiti Sains Malaysia (USM), you are eligible to publish your article as open access (OA) with the publication fees fully covered under the Transformative Agreement between Springer Nature and the Konsortium Sumber Elektronik Pendidikan Tinggi (KONSEPt). This agreement covers OA publications in Springer, Palgrave & Adis hybrid journals on Springer Nature Link, and Academic Journals on Nature.com.

USM is one of more than 20 institutions participating in this initiative, allowing that researchers affiliated with the university to publish OA in Springer Nature's portfolio of hybrid journals at no cost. Take advantage of this opportunity to increase the visibility and accessibility of your research while benefiting from comprehensive access to high-quality academic resources.

Criteria and Conditions for APC Application:

APC funding is available only for active USM academic staff who are the corresponding authors.
Corresponding authors affiliated with Universiti Sains Malaysia are eligible to publish their articles Open Access with fees covered, in Springer Nature's portfolio of hybrid journals. To view the list of eligible journals, please visit:
https://www.springernature.com/gp/open-science/oa-agreements/malaysia/konsortium-sumber-elektronik-pendidikan-tinggi and download the "Eligible journals" list.
Funding is only provided for articles published within the current year in Q1 or Q2 journals (SCIE/SSCI/AHCI), as listed by Springer Nature, across both science and non-science fields.
The Q1 or Q2 journal must be listed in the Journal Citation Reports (JCR), and the quartile ranking must be based on the Journal Impact Factor (JIF) (not the Journal Citation Index (JCI)) issued by JCR for the current year.
For APC application with articles that were received by the publisher before 20 June 2025, the USM Library will refer to the quartile (Q) ranking as per the 2023 listing. Therefore, if a journal has changed its quartile from Q1 to Q2 (as reflected in the 2024 list, for example), articles received by the publisher before 20 June 2025 will still be considered as Q1 journals.
Once the article is editorially accepted, the corresponding author will receive an invitation email to complete the publishing agreement.
Approval will be granted after all criteria and information are reviewed and is subject to the availability of tokens provided by Spinger Nature.
Further information can be found at https://lib.usm.my/apc

FAQs

1. Who is eligible to apply for APC funding?

APC funding is only available to active academic staff of Universiti Sains Malaysia (USM) who are also the corresponding authors of the article.
2. Which journals are eligible for APC funding support?
Only articles published in Q1 or Q2 journals (SCIE or SSCI or AHCI) under Springer Nature are eligible. The journal must:
- Be listed in the Journal Citation Reports (JCR), with quartile ranking based on the Journal Impact Factor (JIF) (not the JCI),
- Be published by Springer as shown in the publisher field on the JCR website
3. Where can I find the list of journals eligible under the Springer Nature agreement?

You can find the list of eligible journals by visiting:
👉 http://springernature.com/gp/open-science/oa-agreements/malaysia
Then, download the "Eligible journals" list available on the page.
4. Is there a time limit for eligible publications?

Yes. APC funding is applicable only for articles published within the current year.
5. What happens if my article was received by the publisher before 20 June 2025?

For articles received by the publisher before 20 June 2025, the 2023 JCR quartile rankings will be used for eligibility.
For example, if a journal was ranked Q1 in 2023 but is now Q2 in 2024, it will still be considered Q1 for applications involving pre-20 June 2025 submissions.
6. How can I check if my journal is in Q1 or Q2?

You can check the quartile ranking (Q1/Q2) of your target journal by visiting the Journal Citation Reports (JCR):
👉 https://jcr.clarivate.com/jcr/home
Make sure to refer to the Journal Impact Factor (JIF) and the current year’s ranking unless the article was received by the publisher before 20 June 2025.
7. When can I apply for APC funding?

You may apply once your article has been editorially accepted. Upon acceptance, the corresponding author will receive an invitation to complete the publishing agreement.
8. Is APC funding automatically granted upon meeting the criteria?

No. Approval is subject to review of all eligibility criteria and is dependent on the availability of tokens provided by Springer Nature. Funding is not guaranteed.
9. Where can I find more information or apply for APC funding?

Detailed information and the application procedure are available at the USM Library APC portal:
👉 https://lib.usm.my/apc

Contact us

Research Data Management Division,
Hamzah Sendut Library,
Universiti Sains Malaysia.

04-653 4000/6227/6317
This email address is being protected from spambots. You need JavaScript enabled to view it.

ICOL

"Towards Sustainable Future Libraries”

Hotel Ascott Gurney, Penang 23-24 September 2025

2025-09-23

Call for Paper & Posters
Speakers
Schedule
Location
Sponsor & Exhibition
Registration
Past Event
Contact Us

Call for Papers & Posters
Speakers
List of Accepted Papers/Posters
Schedule
Location
Sponsor & Exhibition
Registration
Past Event
Contact Us

The International Conference on Libraries (ICOL) 2025

September 23-24, 2025
Ascott Gurney Hotel, Penang

The International Conference on Libraries (ICOL), organized by Universiti Sains Malaysia (USM) Library since 2005, will celebrate the 20th years anniversary in 2025 with its seventh edition. Scheduled for September 23rd - 24th, 2025, at Penang, Malaysia, the conference will focus on the theme "Towards Sustainable Future Libraries."

Sustainable future libraries embracing practices, technologies, and strategies aimed at ensuring long-term environmental, social, and economic sustainability. Libraries are adopting eco-friendly designs and technologies, such as energy-efficient buildings, green certifications, and the use of renewable energy sources. Future libraries are leveraging emerging technologies, including artificial intelligence (AI), digitization, and cloud computing, to create more efficient and accessible services. It also prioritizes open access to information and resources, providing free or low-cost access to digital collections, research papers, and educational materials.

ICOL 2025 will serve as a platform for information professionals from Malaysia and beyond to share knowledge, discuss trends, and explore developments in librarianship and information technology. It has grown to become one of the major events for information professionals in Malaysia. The program’s presentations are also applicable to public, academic, school, and special libraries’ interests.

What to Expect

Knowledge-sharing sessions aligned with the theme
Trade exhibition showcasing product innovations and new technologies
Poster presentation competition for librarians, researchers, and academics

The poster competition aims to promote knowledge sharing and innovation, featuring the latest research, projects, and ideas in line with the conference theme.

Objectives

To provide a platform for sharing knowledge, expertise, personal experiences, and professionalism through the presentation of papers and research.
To foster relationships, promote collaboration, and exchange experiences in the field of librarianship.
To discuss issues, challenges, and strategies to position information professionals as relevant, referred, and respected through intellectual discourse and paper presentations

Target Audience

Professional Librarians, Information Specialists, Knowledge Managers, Researchers, Academics, Students, And Individuals or Companies involved in the field of librarianship and information management

Call for papers & posters

THEME

“Towards Sustainable Future Libraries”
TOPICS
1. Future-Proofing Libraries’ Goals:
  Adaptation to technological advances, including artificial intelligence (AI); resilience in library and research support services; evolution of library spaces; sustainability and long-term planning; community engagement; and support for Sustainable Development Goals (SDGs)
2. Visionary Leadership and Governance for Future-Ready Libraries:
  Transformative leadership, navigation of funding challenges for financial sustainability, and development of a future-oriented library workforce
3. Collaborative Partnerships for Sustainable Libraries:
  Collaboration and partnership among libraries, educational institutions, NGOs, government agencies, and private sectors for sustainability initiatives, including digital inclusion, resource sharing, library development, and equitable access to knowledge
4. Information Literacy and Combatting Misinformation:
  The library's role in the collection, curation, and provision of access to knowledge; the promotion of information literacy; and the education of communities to combat misinformation and disinformation
5. Knowledge Preservation and Innovative Digital Archiving:
  Innovative approaches to the preservation of valuable resources related to sustainability, cultural heritage, and scientific progress, particularly in the context of digitization, open access, and long-term accessibility
6. Supporting Open Science and Effective Research Data Management:
  Facilitation and promotion of the principles of open science, including open access publications, open data, open educational resources, citizen science, data stewards, open software and hardware, and the fostering of good research data management activities throughout the research data lifecycle
7. Navigating Legal, Ethical, and Copyright Challenges in Library Practices:
  Exploring the complex interplay of legal, ethical, and copyright issues in library practices, focusing on ensuring equitable access to information while safeguarding privacy and intellectual property rights
SUBMISSION OF ABSTRACTS (ORAL PRESENTATION/POSTER PRESENTATION)
1. Selection of papers/posters for the conference will be based on the abstracts.
2. Submit your abstracts through https://linktr.ee/icolpapers by 10 April 2025.
3. Please follow the template provided for submission of abstract to ensure consistency and facilitate the review process.
4. All abstracts must be written in English.
5. The full paper template will be provided to authors after the notification of acceptance.
6. Accepted papers will be published in the conference proceedings and accepted poster will be published in the conference website.
7. Selected papers will be published in selected journals (indexed in MyCITE/SCOPUS)
8. Selected poster will be announced as the best poster award.
IMPORTANT DATES

Conference Oral and Poster

Abstract submission deadline: 10 April 2025
Notification of acceptance: 16 May 2025
Full paper/Poster submission deadline: 30 June 2025
Camera-ready: 30 August 2025
Conference: 23-24 September 2025
CONTACT INFORMATION

If you have any inquiries regarding the submission of abstracts, please do not hesitate to contact Mohd Ikhwan Ismail at This email address is being protected from spambots. You need JavaScript enabled to view it.

Please visit our website (https:lib.usm.my/index.php/icol) and ICOL 2025 Facebook page (https:www.facebook.com/icol2025) for further information.

We look forward to your participation!

Event Speakers

will be updated soon

Professor Dato' Ir. Dr. Abdul Rahman Mohamed

NAIB CANSELOR USM

Professor Dr. Habibah A Wahab

TIMBALAN NAIB CANSELOR

Dato' Seri Ir. Dr. Zaini Ujang

Developer and Author

Professor Emeritus Dato’ Dr. Hassan Said

Independent Developer

Professor Dr. Abd Karim Alias

Founder of Tech Journal

Datuk Dr. Annabel Teh Gallop

Journalist

Speakers from Malaysia and abroad

Freelance Web Designer

Submittion and Guideline

List of Accepted Papers/Posters

Schedule

Tuesday

September

8:00 AM

Registration
9:00 AM
Opening Ceremony
1. National Anthem
2. Prayer Recitation
3. Welcome Speech by USM Chief Librarian
4. Keynote Address 1 by USM Vice-Chancellor
10:30 AM

Morning Tea
11:00 AM

i. Session 1
ii. Poster Presentations
12:30 PM

Networking Lunch
2:00 PM

Session 2
3:15 PM

Session 3
4:30 PM

i. Hi Tea: A 20th Year ICOL Celebration
ii. End of Day 1

Wednesday

September

8:00 AM

Registration
8:30 AM

Session 4
9:45 AM

Morning Tea
10:15 AM

Keynote Address 2
11:15 AM

Session 5
12:45 PM

Networking Lunch
2:15 PM

Forum
4:00 PM
Closing Ceremony
1. Best Oral Presentation
2. Best Poster Presentation
3. Lucky Draw
4:30 PM
1. Afternoon Tea
2. End of Day 2

Thursday

September

8:30 AM

LIBRARY VISITS

See full schedule

Location

Ascott Gurney Hotel, Penang

Conferece Hall

Exhibition Hall

Google Map

Recommended Accommodation

sponsor & Exhibition

We offer a range of sponsorship packages (Download here) to suit different needs. Your sponsorship provides brand visibility through event materials, our website, and social media, along with networking opportunities to connect with professionals, industry leaders, and potential clients.

Please kindly complete this online form if you would like to sponsor or exhibit at this conference:

Become a sponsor & exhibitor

Register Now

Category	Registration Fees (participant/paper presenter)
International	USD250.00
Malaysian	RM900.00
PPM Member	RM850.00
Malaysian Student	RM600.00
Poster Presentation ( add-on for printing & stand )	RM150.00

Category	Registration Fees (participant/paper presenter)
International	USD250.00
Malaysian	RM900.00
PPM Member	RM850.00
Malaysian Student	RM600.00
Poster Presentation ( add-on for printing & stand )	RM150.00

Note: All fees inclusive of taxes

Past Events

ICOL 2005

"Towards a Knowledge Society"
ICOL 2007

"Emerging Trends"
ICOL 2009

"Transforming Towards a Sustainable Tomorrow"
ICOL 2012

"Transformation to Humanize Libraries"
ICOL 2015

"Openness Paradigm : Emerging Knowledge Ecologies"
ICOL 2017

"Towards Lean Libraries"

Typography and Color Harmony
- The typography used in the logo represents simplicity and modernity, aligning with the professional image of ICOL.
- The colors also signify the color of USM. The combination of deep purple and vibrant orange embodies a perfect balance between wisdom, ambition (purple), and energy, creativity (orange). This color pairing creates an eye-catching yet professional appeal.
Central Symbol within the 'O'
- The network icon inside the 'O' symbolizes connection, collaboration, and innovation, emphasizing ICOL’s commitment to fostering networks and partnerships.
Bold Lettering
- The boldness of the font conveys strength, reliability, and a clear presence in the industry. It ensures visibility and memorability.
- The capital letters project authority and trustworthiness, making the logo suitable for a corporate or professional context.
Minimalistic Design
- The clean, minimalist approach reflects professionalism and focus, resonating with a modern audience.
- The simplicity ensures adaptability across various platforms, from digital to print, while maintaining brand integrity.

In conclusion, the ICOL logo communicates professionalism, innovation, and connection through its thoughtful design elements. It is adaptable for diverse applications while maintaining a strong brand identity.

Contact Us

For futher information, please contact us at:

ICOL 2025 Secretariat
Perpustakaan Hamzah Sendut
Universiti Sains Malaysia
11800 USM Penang
Malaysia

+604-653 5374

Tuan Sira Zawana Tuan Yaakub
+604-653 5018

Nur Fareesha Aqmal Mohd Rasid

This email address is being protected from spambots. You need JavaScript enabled to view it.

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MEDIA PARTNERS

VISION & MISSION

Vision & Mission

Visi

“Menjadi pemangkin ke arah perkembangan ilmu, kesarjanaan dan pendidikan sepanjang hayat untuk perkembangan lestari.”

Misi

“Menjadi sebuah Perpustakaan Akademik dan Perpustakaan Penyelidikan yang mempunyai sumber bernilai dan memberi perkhidmatan yang berkualiti untuk menyokong Universiti Sains Malaysia sebagai pusat kecemerlangan dalam pengajaran, pembelajaran, penyelidikan, perundingan dan pembangunan insan serta menyumbang ke arah kemajuan ilmu.”

Nilai Jati Perpustakaan

BERILMU, AMANAH, PROGRESIF

Dasar Kualiti

“Beriltizam memberi perkhidmatan yang cemerlang bagi memenuhi keperluan dan kepuasan pihak yang berkepentingan melalui program penambahbaikan yang berterusandengan mematuhi peraturan yang ditetapkan.”

OBJEKTIF KUALITI PERPUSTAKAAN

Memproses bahan perolehan baharu dalam tempoh 40 hari bekerja dari tarikh penerimaan; dan tarikh pemilihan bagi bahan hadiah.
Memuat naik bahan pendigitalan ke sistem repositori dalam tempoh 2 hari bekerja selepas proses penyuntingan.
Memenuhi pertanyaan rujukan dan runding cara dalam tempoh 4 hari bekerja.
Memastikan Program Pendidikan Pengguna dan Sokongan Penyelidikan mencapai 85% tahap kepuasan hati peserta.
Menyelesaikan aduan pelanggan dalam tempoh 7 hari bekerja.
Menyusun semula buku yang telah digunakan dalam tempoh 2 hari bekerja.
Memberi maklum status permohonan Pinjaman Antara Perpustakaan kepada pengguna dalam tempoh 2 hari bekerja.
Memenuhi pencarian maklumat rujukan Malaysiana dan Arkib dalam tempoh 5 hari bekerja.
Melakukan proses verifikasi data penerbitan (manual entry) dalam tempoh 20 hari selepas data dimuat naik mengikut format yang ditetapkan.
Mengambil tindakan terhadap aduan kerosakan peralatan komputer dalam tempoh 20 minit selepas aduan diterima.

PIAGAM PELANGGAN

Kami beriltizam untuk memastikan;

Penyampaian perkhidmatan yang profesional dalam persekitaran kondusif dan mesra pelanggan.
Kemudahan dan infrastruktur yang disediakan adalah bersesuaian bagi memenuhi kepuasan optima pelanggan.
Sistem perpustakaan dapat diakses dengan mudah, cepat dan tepat.
Bahan sumber maklumat dan data penerbitan yang disediakan kepada pelanggan mematuhi piawaian dan format yang ditetapkan.
Pendigitalan bahan dilaksanakan dengan lengkap, menepati piawaian serta dapat diakses dengan mudah, cepat dan tepat.
Bahan perpustakaan yang dipinjam atau dikembalikan diimbas dan direkodkan dengan tepat dan betul.
Perkhidmatan rujukan dan runding cara yang diberikan adalah berkualiti bagi menyokong aktiviti pengajaran, pembelajaran dan penyelidikan.
Program Pendidikan Pengguna Perpustakaan dan Sokongan Penyelidikan dijalankan secara berjadual dan atas permintaan bagi memenuhi keperluan maklumat pengguna.
Semua maklum balas dan aduan kerosakan yang diterima daripada pelanggan diberi perhatian dan diambil tindakan sewajarnya.
Aktiviti libat sama antara perpustakaan dengan pihak luar dan khidmat masyarakat dijalankan secara berterusan